SAVE TONS OF TIME BY CHECKING ONLY 1 EMAIL INBOX:

HOW TO USE 1 GMAIL ACCOUNT TO SEND & RECEIVE DOMAIN EMAILS

Are you a mom trying to work from home? So you have your website set up and your new domain email! You can’t keep up with checking all your different email inboxes. And the worst case scenario? You miss out on a potential gig, cos you checked your domain email 2 days late.

In this post I am going to show you how you can check one inbox, to read all your gmail and domain emails, and reply from there too. The advantages are, that you will save TONS of time, you will look professional, and you will be able to land many more clients, because a potential client will not necessarily respond to the most affordable quote, but rather to the service provider who is most responsive, ie, replies the quickest to their enquiries.

PART ONE:  SENDING EMAIL AS YOUR DOMAIN EMAIL

  • Open your main Gmail Account that you are used to using every day
  • Select the Settings icon, and click on “Settings” in the drop-down menu
  • Select “Accounts and Import”
  • In the third section, called “send mail as”, select “Add another email address you own“, a new yellow window will pop up
  • In the Name section, fill in your name as you would like it to appear when you are sending emails to your clients
  • In the email section, add your domain email “yourname@yourdomain.com”
  • Click on “next step”
  • When asked if you would like mail to be sent through SMTP server, select yes, as you do not want it to appear as coming from your Gmail address.
  • You can select “treat as an alias”
  • Click on “next step”
  • In the SMTP server field, enter the details found in your C panel, when you created your domain email. It will look something like SMTP.yourdomain.com
  • In the Username field, enter your domain email address, if that doesn’t work, then just the username.
  • Leave the SMTP port as is.
  • Select “Secured  connection using TLS”
  • Click on “Add account”
  • You will be requested to verify this action, so open up your domain email by entering www.yourdomain.com/webmail into a new browser tab, checking your mail, and clicking on the link in the confirmation email
  • Go back to Gmail settings, Accounts and Import, and check the “reply from same address” option

PART TWO: RECEIVING YOUR DOMAIN EMAIL IN YOUR GMAIL INBOX

  • Open your main Gmail account
  • Select Settings and “Accounts & Import” again
  • In the 4th section called “Check mail from other accounts”, Select “Add a POP3 mail account you own
  • Another yellow window will open
  • In the same manner as above, enter your domain email address or username if that does not work for you
  • You can select “send a copy to server” if you wish, and leave SSL unchecked
  • Click on “next

You are done!! You can now send an email to your client from your personal Gmail account, but it will appear to be from your domain email address, and you can also “reply from” your domain email address.

Here’s how: When you compose a new email, in the “From” field, click on the drop-down menu, your good old Gmail address will be there, as well as your domain email address, you can select either one to send an email from!! You can also add as many domain email addresses to this Gmail account as you wish, and manage them all from one place!

And there you have it!

If you found this tutorial helpful, please share it with anyone who you think might benefit from it. Have you got any other technical email questions? Please pop in the comments below?

Would you like some help with this? I can do this for you : )

[A version of this blog post has been previously published on Journey with Mum Blog.]